About Tokai

About Tokai

Guidelines

Preventing Harassment

Aiming for a harassment-free campus

We must create and maintain an environment in which all the students, faculty and staff who make up the university can apply themselves to their studies, extracurricular activities, education and research without suffering injury to their individual dignity.

It is not acceptable for behavior regarded as harassment to be tolerated or overlooked at this university.

That is why we have established the Tokai University Harassment Prevention and Human Rights Committee and the university is working as one to prevent harassment.

What is harassment?

Harassment is an issue that involves human dignity and is behavior that infringes on human rights. At this university, it is defined as follows in the official regulations of the Tokai University Harassment Prevention and Human Rights Committee:

1. Sexual harassment
  • Sexual harassment is speech and conduct with sexual implications that inspires unpleasant feelings in the other party, or that creates an environment that gives the same kind of discomfort to an unspecified other party, regardless of the intentions of the actor.
  • Making sexual demands or invitations against the will of the other party with conditions of advantage or disadvantage attached.
  • Conduct that conveys to the other party that there will be advantages or disadvantages for submission to or refusal of sexual demands.
2. Academic harassment

Inappropriate conduct by a faculty member toward a student or another faculty member in an educational or research setting, unfairly using professional authority or position.

3. Power harassment

Inappropriate conduct by a faculty or staff member toward another faculty or staff member while performing work duties, unfairly using professional authority or position.

4. Other harassment

Inappropriate conduct by faculty, staff or students toward other faculty, staff or students similar to the aforementioned items or involving the use of violence.

If you are the target of harassment

  • If you don't want to do something, clearly say "No!"
  • Do not agonize alone. Summon up your courage and confide in someone around you that you trust or a counselor. Blaming yourself or toughing it out will not change the situation.
  • Keep records of what kind of behavior you were subjected to, when and where, and of what was said to you. The testimony of witnesses is also important.

To avoid becoming a harasser

Are you doing any of the following?

  • Making obscene jokes related to sex or persistently inviting someone to eat out or go on a date with you
  • Making telephone calls, writing letters or sending emails with sexual implications
  • Interfering with scholarly publication or thesis writing
  • Severely reprimanding in a way that goes beyond common-sense education and coaching
  • Forcing odd jobs on someone that are unrelated to the task at hand or using another's research results or ideas
  • Using hierarchical relationships, department tradition or group activities to compel the consumption of alcohol or chugging of alcoholic drinks.
  • Harassment refers to speech or conduct that makes another person feel uncomfortable. It is not a matter of what the actor was thinking, but of what the person on the receiving end felt. It cannot be resolved by saying such things as "I didn't mean it that way" or "I was joking."
  • To avoid becoming a harasser, it is important to be aware of your everyday words and actions, to avoid statements or behavior that are likely to make another person feel uncomfortable and to observe obvious etiquette rules.

Tokai University's measures to prevent harassment

Counselors

The university has established multiple counseling contact points and has designated counselors to take complaints and consultations about harm from harassment. People who have been harmed may report it to any of these counselors. Counselor names are published at the beginning of every school year. Secrets relating to such reporting and counseling are of course kept strictly confidential.

Harassment countermeasure coordinators

We designate coordinators to support and aid victims of harassment. The coordinator interviews the persons involved and any other persons concerned and works to solve the problem. The case is reported to the Harassment Prevention and Human Rights Committee.

Harassment investigative committees

If the coordinator determines a detailed investigation of the case is necessary and asks the Harassment Prevention and Human Rights Committee to investigate, a harassment investigative committee may be established. The results of the investigation will be reported to the Chair of the Harassment Prevention and Human Rights Committee in writing.

Harassment Prevention and Human Rights Committee

The Harassment Prevention and Human Rights Committee will deliberate on the case and make recommendations to the university chancellor.

Punishing the harasser

When it has been determined that behavior constituting harassment has taken place and the Harassment Prevention and Human Rights Committee has made a recommendation to the university chancellor, the harasser may be punished in accordance with the relevant regulations.

Harassment counseling services and methods of counseling

Read the leaflet for information on counseling services, counselors, methods of counseling and the university's response to harassment. Note that in general, counselors respond to complaints and consultations about harm by conducting an interview, however they can provide counseling through email.

Intellectual Property Rights

There are rights associated with intellectual property.

Intellectual property is defined by the Intellectual Property Basic Act. Simply put, the Act defines intellectual property as "inventions, ideas, new varieties of plants, designs, written works and other things brought about through the creative activities of people, trademarks and trade names, product displays, and techniques and sales information for performing business activities." To give some familiar examples, intellectual property includes names and logos of products and businesses, computer programs, ideas, data, literature, art, photos and music. To protect such intellectual property, intellectual property rights (including patent rights, utility models, design rights, trademarks and copyrights) and their handling are established by law.

Students must also be conscious of and be knowledgeable about intellectual property as part of the rules of society.

Use other people's intellectual property only after receiving permission.

While you often come into contact with intellectual property when writing reports and papers and preparing materials for presentations in class, during research activities, in club activities and in your daily lives, you are probably seldom conscious of it. Generally, when intellectual property created by someone else is used, that person's permission is needed. Make it clear who is using what for what purpose and how, and acquire permission as necessary. Note that the use of intellectual property is permitted for checking patent rights, utility models, design rights and their content. Also, copyrighted works may be used if certain conditions are fulfilled.

Disclosing information is not allowed, even in the case of research you contributed to.

A great deal of research and cultural and artistic activity is carried out at a university. Students can acquire a variety of information by going in and out of university facilities and laboratories that information does not belong to you alone.. Except for general information, the results and knowledge from research and development are co-owned with others, even if you have contributed, and the permission of those co-owners is needed before you convey that information to a third party.

This university has enacted the Tokai University Educational System Intellectual Property Charter and related regulations, which set forth methods of dealing with and handling university-produced intellectual property and intellectual property rights. If you would like to know more about these matters or have questions, please contact the Innovative Collaboration and Promotion Department.

Smoking in School Buildings is Prohibited

Smoking is prohibited inside school buildings. Smoking is also prohibited outdoors on campus, except in designated locations.

Smoking is not permitted inside buildings. Smoking is prohibited outdoors as well, excepted in designated smoking locations. Do not smoke outside of designated smoking locations, smoke while walking or improperly dispose of cigarette butts. The bad behavior of one smoker affects the way all smokers are regarded, even those obeying the rules. Please obey the rules, remember to be considerate of nonsmokers (prevent secondhand smoke) and try to make everyone feel comfortable.

Environmental Efforts

Being proactive about environmental problems

Tokai University is engaged in various environmental educational and research activities. With regards to the environment on campus, the university has established rules to actualize the slogan "set specific targets and steadily achieve them." We would like all students to obey the following rules in particular, and to behave with self-awareness and in a way befitting a member of the university.

  1. Please sort your trash, making a conscious effort to "collect resources" rather than "throw away garbage."
  2. Develop the habit of turning off classroom and laboratory lights and computers when not using them.
  3. Use as little water as possible.

Students' personal information

To safeguard the personal information it collects from students, Tokai University enacted the "Tokai University Official Regulations on Personal Information" in April 2004 and is operating in accordance with these regulations. We appropriately and rigorously manage students' personal information, and have established preventive and safety measures to avoid inappropriate access, loss, destruction, falsification and unauthorized disclosure of that information. We use the personal information we collect from students for the work listed below. We never use it outside the scope of these objectives.

  • Work related to admissions
  • Work related to the school register
  • Work related to education and learning
  • Work related to research
  • Work related to academic support services
  • Work related to support for student living
  • Work related to job hunting and related support
  • Contacting students, guarantors and family representatives
  • Work related to the management of supporters' associations and alumni groups

Quickly report changes to personal information

We ask students to please promptly report to the university any changes to personal information to prevent operational inaccuracies.

Personal Information Use Guidelines

There are situations in which Tokai University uses personal information it has acquired from students in material it publishes or distributes through various media. With the increased use of social media in recent times, third parties with malicious intent may misuse personal information for criminal acts or harassing behavior. To eliminate this danger and protect all students, Tokai University instituted its “Guidelines on the Use of Personal Information in Various Media" in April 2014 and set limits on the use of personal information when the university publishes or distributes material through various media. The guidelines also obligates the university to provide an explanation when gathering information and acquire the consent of those who provide personal information (students).

Personal information Q&A

What is personal information?

It is information that allows a specific person to be identified. It refers to information that can be combined to identify a specific individual, including name, gender, birth date, address, phone number and other contact information, family composition, photographs, videos, year in school, affiliations (school, department or position) and alma mater.

What if I need to revise information I previously submitted?

Personal information must be kept accurate and up to date. Incorrect information can negatively impact the student, so quickly submit any changes to the person in charge.

Can I check the address I have registered with the university?

You can check it using CampusLifeEngine. You can also check it by inquiring with Student Services Department (Branch Office) or the Academic Affairs Department. We accept revisions and changes at any time, so submit them early.

What are important things to pay attention to when handing over or receiving personal information?

Explanations and approval are important.

  • Things to pay attention to when handing over personal information

Before submitting information, get an explanation of what information will be used in what way and with whom, and be sure you understand and accept this explanation.

  • Things to pay attention to when receiving personal information

Before receiving information, explain what information will be used in what way and with whom, and be sure the submitting party understands and accepts this explanation. Everyone is different and people have different characteristics and sensibilities. Some people are happy when their personal information is transmitted, while others dislike it. It is important to think about the perspective of the other person.

How is this law (the Personal Information Protection Law) useful in daily life?

In your normal life, I think there are probably cases in which you receive sales calls, have trouble saying no and feel uncomfortable. Under the Personal Information Protection Law, providing personal information to a third party without the consent of the person in question is not permitted. Also, improperly acquiring personal information is forbidden. So when you receive an unexpected sales call, check where the caller got your information. If your personal information is being used improperly, you may consult with the Consumer Affairs Center.

What should you be careful about when responding to a survey in the street?

As a rule, you should avoid answering in a way that includes personal information that would allow a person to identify you, as described in the answer to Q1. Because contractors who acquire personal information are obligated to do so in an appropriate way, be careful if the contractor does not specifically and sufficiently explain how the information will be used and that it won't be used other than for its intended purpose.

I urgently need to contact a faculty member in charge of a course I'm taking. Will you please give me his/her contact information?

We cannot provide you with contact information for or other personal information of professors, students, staff members or graduates without that person's consent. If you absolutely must make contact immediately, the university will contact the person and have him/her contact you directly.

Guidelines on Social Media Use

Use social media with an understanding of the advantages and risks

Social media include Twitter, Facebook, Google+, LINE and blogs. On one hand, they are wonderful media with diverse functions as communication tools, and by making skillful use of them you can improve your student life and job search. On the other hand, it is a fact that they carry a lot of risks. Depending on how you use them, you may greatly damage your life and the lives of those around you. Understand the characteristics of the different social media platforms before posting or commenting on the platforms.

It is impossible to completely erase information once it has been released

On social media, information spreads instantaneously. Once information has been posted or uploaded, even if a person notices and erases mistakes or indiscretions, the information will have already begun to spread and be beyond his/her control. To avoid regrets, ask yourself before posting or uploading whether it is really OK to make your comment or information public.

Behavior not allowed on social media

  1. Posting or uploading other people's personal information

Names, Nicknames that may make it possible to identify a person, Usernames, Addresses, Places frequented, Telephone and fax numbers, Email addresses, Social media accounts, Information related to family, Academic backgrounds, Job titles, Job histories, Rewards and punishments, Medical histories, Religions, Faiths and creeds, Political views, Sexual orientations, Dispositions and tastes

  1. Posts indicating sightings of another person (any information at all including location, time, who they were with and what they were doing)
  2. Uploading photos and video files in which another person appears, or files with audio of another person's voice or musical performance